Careers

LONG BEACH

Regional Office Administrator

Mid-sized and growing education law firm with statewide practice representing school and community college districts seeks a Regional Office Administrator with a minimum of three years of office management and/or related administrative experience. This position will be a member of the firm’s Operations Team and is responsible for assisting with a broad range of management and office administrative tasks for the firms’ Long Beach, San Diego and San Luis Obispo offices. Responsibilities include resource allocation, training and development, workflow management, performance evaluation and management, coaching, counseling and administration of the firms’ policies and procedures for secretaries, paralegals and non-department support staff.

Essential duties and responsibilities include:

  • Directly supervise and manage staff in assigned offices
  • Provide office support, including making recommendations for attorney/secretary assignments; coordinating staffing coverage; conducting staff meetings; working with Firm leadership to resolve office conflicts
  • Maintain assigned offices, including overseeing the ordering and stocking of offices supplies, as well as the ordering and repair of office equipment
  • Manage facilities for Long Beach and San Luis Obispo offices, including coordinating with building management and vendors, as needed
  • Participate in the hiring and training of employees in assigned offices
  • Facilitates the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments
  • Prepare and deliver annual reviews and provide input on any salary increase or bonus recommendations
  • Leads by example; establishes clear expectations; sets direction and priorities; ensures that work levels are balanced among all staff; resolves internal staff issues in a timely manner; keeps staff informed of all appropriate information; and, builds effective teams
  • Coordinate Long Beach and San Luis Obispo office activities, including annual holiday parties and other firm-sponsored activities
  • May be assigned to lead, coordinate, and/or supervise special projects, such as coordinating office space and moves
  • May provide support for employee administrative matters, including such tasks as submitting parking contracts to building management; employee on-boarding activities; providing support for annual open enrollment activities
  • Ability to travel, with regularity, to offices within assigned region
  • Other duties as assigned

Qualifications include:

  • Must be detail-oriented, organized, proactive, and have excellent follow-up skills
  • Professionalism and ability to maintain confidentiality a must
  • Excellent verbal and written communication skills, including ability to apply good judgment and discretion
  • Ability to work under pressure while managing a variety of tasks and multiple deadlines/priorities
  • Demonstrated ability to execute duties and work at a high-level of accuracy and professionalism
  • Demonstrated flexibility in adapting to changing work priorities and office/Firm needs
  • Ability to foster and maintain trust and credibility across all positions
  • Ability to work independently, with minimal guidance, as well as part of a team
  • Strong computer proficiency in Microsoft Office Suite (including Outlook, Word, Excel, PowerPoint)
  • Law firm experience required
  • Bachelor degree or equivalent practical experience
  • 3+ years of experience leading & directly supervising a team
  • 3+ years in an office manager role preferred

Due to COVID-19, this position is temporarily remote.

Please send resume to: Dannis Woliver Kelley, 115 Pine Avenue, Suite 500, Long Beach, CA 90802 or StaffRecruiting@nullDWKesq.com